AGM and Committee Meeting Updates

1st May 2023

Thirty eight members attend the clubs AGM held in the Pitch-side Lounge at the home of Melton Town Football Club. The meeting was chaired by Club Chair Chris `Genes supported by Treasurer Andy Nicholls.

All members contributed though out the and their attendance and contributions were appreciated.

Headline points to note are as follows:

    • All committee members were re-elected for 2023/2024
    • Emily Howett was elected as a new committee member.
    • The clubs Constitution was updated and adopted.
    • It was agreed that membership fees for 2023/2024 again remain unchanged for another tear.
    • The clubs accounts for 2022/2023 were approved.

Please refer to attached link to review the full minutes of the AGM 2023 AGM Minutes

AGM 27th April 2023

A big thank you to everyone who attended the AGM – your contribution was appreciated. Below are the agreed actions to take forward.

• Committee to review club kit and subsidy with Michael Cooke
• Committee to review ‘Officer’ positions to EA guidance
• Committee to review Club Constitution to current EA guidance.
• Initiate ‘free’ club vest for 11+ juniors joint club for first time.
• Review and trial of new Handicap Race format.
• Prior to new XC season organise a trial run.
• Di to lead a one-off grass track session on local school grass track.
• Committee to review tail runners for winter club runs.
• Confirm date/venue of Three Club Challenge.
• Committee to review return of end of season presentation evening.

Full Minutes of meeting can be found here AGM Minutes April 2022

23 March 2022
As restrictions have been lifted we are moving back to our usual Annual General Meeting (AGM) timescale.  If you recall restrictions meant that in October 2020 we held a virtual AGM and last years AGM was only just back in October. Our year ending 31st March audited accounts will not be available until early April and with the two week Easter school holidays mid month we are going to hold our AGM on Wednesday 27th April starting at 8:30pm in the Dance Studio/Rugby Club Bar Melton Sports Village. Please put this date in your diaries.
Agenda etc will be sent out at least two weeks prior but in the meantime please let me know if you want anything adding to the agenda for members to discuss during the meeting.
As usual there is a plea from me to attend because under our Constitution we require a minimum of 30 members or 20% membership numbers to attend to make the meeting quorate. This is important because collectively we need to agree the committee’s proposals for our fee structure for 2022/2023 (amongst other items). Your participation and voting do matter for the running of our club.
11 November 2021.   AGM 2021 Minutes
29 October 2021 A big thank you to everyone who attended our AGM – it was appreciated. Detailed minutes will be issued shortly. In the meantime here is a brief summary from the meeting.
  • 22 apologies tabled in advance, 30 members attended and participated. Therefore AGM was Quorate.
  • 2020/2021 membership was 168 (seniors). Current membership 132 (including 17 new members)
  • Minutes of virtual AGM October 2020 approved as true record.
  • Matters arising completed: Club VLM place; 2019/2020 year end accounts and membership fees (see below).
  • Chairs report will be added to minutes.
  • Treasurers report will be added to minutes. 2020/2021 year end accounts approved.
  • Juniors report will be added to minutes.
  • Committee re-elected en-block. Chris (Chair), Andy (Treasurer), Jane Martin (Secretary), Paul Jacobs (Run Leader Co-ordinator), Nikola Dolphin-Rowland (Welfare Officer0, Ian Bickle and Joshua Dadd. After the meeting Zoe Wyko asked and was added to the committee.
  • Membership fees: 2020/2021 retrospectively approved. 2021/2022 approved.
  • Leicestershire Road Running League: Their AGM is 15 November, when 2022 season of races will be agreed. Stilton 7 proposed for 27th February 2022.
  • Derby Runner Cross County League: First two race 14 November and 12 December. Club are purchasing a second tent for ladies.
  • Run Leaders: Paul and John Martin currently only two RL’s providing sessions (Liz Goodburn resuming Dec/Jan). Appeal for additional RL’s. Club will fund England Athletics course fees.
  • What do members want from the club – discussion: everyone happy with what is currently provided. Committee asked to consider the following: Booking a six week ‘core strength/stretching’ course to supplement Thursday RL sessions; possibility of a mid-day run group; Couch to 5k group (subject to availability of coaches and run leaders) and parkrun ‘takeover’. All will be looked at by committee.
  • Running mojo. Proposal well received and a separate email to current and past members will sent out soon to expand on how this can be developed.
  • There will not be a presentation event this year.
  • Christmas do. In response to the poll the outcome is that members will be invited to met up at a pub (TBC) on Saturday 18th December for a pre-Christmas social gathering. In addition on Wednesday 15th there will be a club ‘Fuddle’ in the Rugby Club bar, at which those who have applied for and achieved club Standards will be presented with a certificate.
  • The club are going to participate in the Festival of Christmas Trees as St.Mary Church (1-8 December) and the decorations will be race medals.
  • Webpage: The contents are slowly being updated – please bear with us. The club will concentrate of providing race reports for only Club Events (LLRL, Derby Runners XC, Livingstone relays, County Champs etc.) However, if members want to provide other race result details, or any other news, please email  and they will be added to the website.
Please contact myself or any other the other committee members if you require any further information and look out for additional emails and facebook posts providing further details from the above.
Thank you again for attending it was so nice to see so many older, current and new members,
Stay safe all.
Chris Genes
(SSRC Chair)


4 October 2021 Your committee are asking for your support following our Club Night run on Wednesday 27th October when we are holding the clubs Annual General Meeting (AGM). 8.30pm in the Dance Studio (adjacent to Rugby Club Bar). Melton Sports Village. Burton Road.

Under the clubs Constitution we are required to host an AGM with members to discuss and agree various matters affecting the running and management of your club.
Under the Constitution we need either 30 members, or 20% of current membership numbers (which ever is the lessor number) to attend to make the AGM Quorate for any items requiring a vote/show of hands. So please if you are able to attend and participate your presence could make the difference as to whether we can vote on matters or not.
The committee realise that the last 18 months has been a difficult period for many of us in different ways and the longer term impact is that a lot of members have been finding it difficult to return to the Club and/or to running – a loss of mojo. To address this we are putting on a specific agenda item – lead by Nikola Dolphin-Rowland, where she wants to share her ideas to set up a ‘coffee and chat group’ where members can engage and support others who are currently struggling – for what ever reason – and to help find and reignite that spark to run again, with other like-minded members.
An additional agenda item on the night will provide members the opportunity to tell the committee if we are doing things right ( we are not looking for praise or thanks), what we may be doing wrong, what we could do better, change or do in addition. Your honest participation would be welcomed.
Finally, should any member like to join us on the Committee, or want to make any comments or discuss anything in advance of the AGM please contact me by responding to this email.
Hopefully you will be able to support us by attending.
Stay safe
(SSRC Chair)
A quick update on a few matters following our September committee meeting.
We had a few new members step forward to assist and the committee now consists of Chris Genes (Chair), Andy Nichols (Treasurer), Nikola Dolphin-Rowland (Welfare Officer), Ian Bickle, Emma Hope, Paul Jacobs, Joshua Dadd and Jane Wildman Martin. Should you have any queries or concerns please have a chat with anyone of us at anytime.
Run leaders and Thursday Sessions 
With Jenny moving away from Melton Paul Jacobs will now take up the role as lead Run Leader and will be contacting all Run Leaders so that they can work together to continue our successful Thursday evening sessions.

Friday evening ‘Social Chatty Runs’ 
These are resuming. Details will be sent out in advance for those wishing to attend. Please note that anyone can organise and lead one of these runs – from the start/finish and over a route of your choice. Please put your name forward.
Derby Runner XC 
In preparation for the new season we are purchasing a second tent so that we can have separate male/female changing facilities. Watch out for further race details nearer the time.

Virgin London Marathon Charity donations. 
SSRC donate £150 each year to members competing and also raising charity money. Due to a deferral from the last event we have £75 carried over to this year and Michael Cooke, Kathy Walsh and Emma Gardner will each receive £75 for their nominated VLM charity.

Annual General Meeting 
Covid restrictions caused us to host a late virtual AGM last October. In order to resync our year end (31st March) and AGM we intend holding our 2020/2021 AGM on Wednesday 27th October. Going forward we will revert back to an April AGM to cover the previous year. Please put this date in your diaries as your presence would be appreciated. Details to be sent out nearer the date.

Presentation Evening. 
The committee debated this and have agreed to postpone our presentation evening for this year. This is due primarily to the fact that during the period of restrictions races and other contributing parts have not taken place sufficiently across the club and members so we felt it best to hold off for the time being as we would be unable to male a fair judgement across the categories.

Christmas Party

The committee would like to consider hosting a year end Christmas party get together to celebrate the club riding out the restrictions placed on gatherings/races/training etc. However, with not linking this to a presentation evening and our membership numbers being by around 30% from pre Covid (albeit it steadily rising again) we don’t want to arrange a Christmas Party that ends up under subscribed. So we are putting this to members for views and we would appreciate it if you could respond with your preference from the following (each will be subject to any future restrictions, availability of venues, number of responses etc).

    1. I do not want to participate/attend a Christmas Party
    2. Hire a venue with bar and disco/live music. No food
    3. Hire a venue with bar and disco/live music with food
    4. Meet up at a pub and see how the evening goes – No food
    5. Meet up at a pub with a rebooked Christmas meal.
    6. Meet up after final club run in Rugby club bar and have a Christmas fuddle.
    7. Not bother with any form of Christmas Party this year.
    8. Any other option you may suggest.
Please respond with any comments or queries together with your Christmas Party preference.
Stay safe
(SSRC Chair)